As a business owner working from my home office, having a well organized office is essential. Then, throw in twins in that whole mix. My life can become very chaotic at times. Here are a few tips to follow when setting up your home office:
1.Plan Your layout. Decide where you want to position your desk, filing cabinet, and chairs. Be sure your desk is not facing the door. This will ensure to keep you focused on your work and not when you will be done with work.
2.Measure Your Space. Now that you have an idea of where you want to position your furniture, it’s time to measure. Before purchasing your new office furniture, you want to be sure you have the right measurements for the space. This will cut down the frustration of deciding which size desk will work best for your room.
3.Storage. When deciding on a desk, filing cabinet, or credenza, be sure to note the functionality of the storage space. Your desk should have at least one big drawer and one small drawer separate from the cabinet in which your CPU is hidden away. An ideal option is to have a slide out drawer for your keyboard.
4.Furniture Delivery. The furniture is here and you need to arrange it to function. Go back to your original planned layout and arrange the furniture accordingly. Sitting at your desk, move around as if you are working to see if the placement of your filing cabinet and/or credenza is comfortable. If it is not easily accessible, move it to a new location and try it again. This process can sometime take a few times but you will find it beneficial.
5.Electronics. Every office should include the following electronics: Computer, Printer (I feel it is best to have an all-in-one printer, scanner, fax machine, and copier), and telephone. Other necessary electronics are based upon the nature of the business but these are the basics for every company. Each piece of technology should be placed where it is within reach but not overcrowding your work space. Your desk should only be for the computer monitor (or laptop), keyboard if you do not have a slide out drawer as described in tip #3 and telephone. A credenza is an excellent place for the printer.
6.Getting Untangled. To avoid damage to your electronics, be sure to use surge protectors. Once you have everything plugged in, secure cords together with zip ties so they are sure to not get tangled over time. If you must run cables from a different part of the room (i.e. telephone cable), conceal the cord with cable coverings found at Home Depot or other hardware stores. This will keep your office looking sleek and clean.
7.Sorting Out the Paper. Create a filing system that works best for you and your family. For many of my clients, I recommend using File Solutions Filing System. www.filesolutions.com. Paper sorters are also a great tool for your paper clutter and high priority to do items. Purchase a three shelved sorter and label them as high priority, bills to pay, and to be filed. Keep the sorter either on your desk to either side of your computer or on your credenza/filing cabinet. Go through each sorter daily so procrastination doesn’t get the best of you.
8.Cut the Clutter. Keeping your desk clear of all unnecessary items will keep you on track and make finding the things you need easier. This also helps to keep you focused and manage your time efficiently.
Tonia Tomlin is the Founder and President of Sorted Out™ and Sorted Out Publishing. Tonia is an author, publisher, speaker and mother of twin girls. She has been featured on HGTV’s, Mission: Organization, and is the author of the book Chaos 2 Calm: The Moms-of-Multiples’ Guide to an Organized Family. For more information, please email: Tonia@SortedOut.biz or visit www.SortedOut.biz.